Verkoper en Exposant Toepassingen
Vendor & Exhibitor Applications 2025
Applications are now open for March 15th 2025
Please read the information on this page.
All net proceeds will be for the benefit of the community.
Register with Streatrader
If you are one of our food vendors you must be registered with the Victorian Department of Health’s Streatrader system. In Victoria, all food premises including temporary and mobile food premises such as market stalls and food vans are required to have a Food Act Registration from the registering council before selling food. Caribbean Gardens is in the City of Knox.The City of Knox Health Department has registered the festival in FoodTrader , so it should be selectable for food vendors when they apply for the their SOTs.
Food vendors need to look up “Holland Festival 2025”.
All food vendors at the Holland Festival must provide the festival with a copy of their Statement of Trade.
Working with Children Check
While not a necessity for most vendors, ideally they will hold a current Victorian Working with Children Check. Please advise your WWCC number on the form if you have one. Vendors working directly with children U18 that are not direct family must have a WWCC.
Power and Safety Gear
IF POSSIBLE , PLEASE SUPPLY YOUR OWN POWER. (GENERATORS MUST BE SILENT THOUGH).
All on-site power is pre-allocated per vendor applications, however vendors must supply their own electrical items, (eg. power/extention cables) and safety gear (eg. fire blankets and extinguishers). All items must be tested and tagged before the festival.
All power boards must be commercial grade or heavy duty with a switch for each power point and an RCD (safety switch). Double-adaptors, coiled extention leads and non-commercial power boards are not permitted at the festival.
Vendors should provide all members of their bump in team (staff/friends/family/etc) with hi-vis vests if they are going to be in areas where there is traffic. These vest must be worn on site during set-up and pack-down periods – even kids! All stallholders must ensure that all members of their team are wearing closed shoes.
Marquees, Trestles & Food vans
Marquees and vans can be used and are encouraged – pegging of marquees is allowed – but please do so properly. We have unlimited space and you can request as much space as you desire, but we do need to know before hand. Trestles (W:762 x L:1835) can be hired from us for $1o. We also have about 12 orange and 5 blue 3 x 3 marquees available for hire. Contact Paul (the Event Manager) if you would like to hire one of these.($100 for the day). First come first serve).
Register all Chemicals and Dangerous Goods
If you are using any chemicals within your stall, all stallholders must complete and return the HF Dangerous Goods Declaration Form. The most likely Dangerous Substance that vendors are likely to bring is LPG. Please return a completed Dangerous Goods Declaration Form by 28th February 2025 to the Event Manager.
Cost of participation
Vendors are asked to donate 15% of their turnover on the day to the Holland Festival. (unless otherwise agreed). All Vendors and Exhibitors must have Public Liability Insurance. For those with no insurance, Public Liability Insurance can be purchased at https://mymarketinsurance.com.au for $40 for the day. This is a very simple online procedure.
100% of the proceeds of the day will go to charities and community projects supported by the Rotary Club of Casey
IMPORTANT!! PLEASE COMPLETE EVERY LINE IN THE APPLICATION SO WE CAN ASSIST YOU BETTER. IF YOU NEED MORE SPACE THAN THE TRADITIONAL 3 x 6 meters OR YOU REQUIRE POWER OR WHATEVER – WE NEED TO KNOW.