Vendor & Exhibitor Applications

Verkoper en Exposant Toepassingen​

Vendor & Exhibitor Applications 2024

Applications will open in November 2023

Please read the information on this page.

All net proceeds will be for the benefit of the community. 

Register with Streatrader

If you are one of our food vendors you must be registered with the Victorian Department of Health’s Streatrader system. In Victoria, all food premises including temporary and mobile food premises such as market stalls and food vans  are required to have a Food Act Registration from the registering council before selling food. Caribbean Gardens is in the City of Knox.

All food vendors at the Holland Festival must provide the festival with a copy of their Statement of Trade.

Working with Children Check

While not a necessity for most vendors, ideally they will hold a current Victorian Working with Children Check. Please advise your WWCC number on the form if you have one. Vendors working directly with children U18 that are not direct family must have a WWCC.

Power and Safety Gear

All on-site power is pre-allocated per vendor applications, however vendors must supply their own electrical items, (eg. power/extention cables) and safety gear (eg. fire blankets and extinguishers). All items must be tested and tagged before the festival.

All power boards must be commercial grade or heavy duty with a switch for each power point and an RCD (safety switch). Double-adaptors, coiled extention leads and non-commercial power boards are not permitted at the festival.

Vendors should provide all members of their bump in team (staff/friends/family/etc) with hi-vis vests if they are going to be in areas where there is traffic. These vest must be worn on site during set-up and pack-down periods – even kids! All stallholders must ensure that all members of their team are wearing closed shoes.

Marquees & Trestles

Marquees can be used although we will be inside and they are not really required – but they may look good or be part of your set up. We have unlimited space and you can request as much area you desire, but we do need to know before hand.  Trestles (W:762 x L:1835) can be hired from us for $1o.  We also have 8 internal “shops” available. Call Paul the Event Manager) if you would like to know more about these.

Register all Chemicals and Dangerous Goods

Even if you are not using any chemicals within your stall, all stallholders must complete and return the HF Dangerous Goods Declaration Form. The most likely Dangerous Substance that vendors are likely to bring is LPG. Please return a completed Dangerous Goods Declaration Form by 30 February 2024 to the Event Manager.4

Cost of participation

Vendors are asked to donate 15% of their turnover on the day to the Holland Festival. (unless otherwise agreed).  All Vendors and Exhibitors must have Public Liability Insurance. For those with no insurance, Public Liability Insurance can be purchased at for $40 for the day. This is a very simple online procedure.

100% of the proceeds of the day will go to charities and community projects supported by the Rotary Club of Casey  


Vendor & Exhibitor Application Form

Vendor and Exhibitor Application
My Business is a
I will accept the following methods of payment from customers
All business should be selling or exhibiting goods that have a connection to Dutch culture
This includes advising us if you require more than the standard 3m wide x 6m long outside space or the 3m x 3m space inside shed B
Power Requirement
Do you require 10amp power
Do you require 15amp power


  • We are very keen to have great-looking stalls, ideally decorated in Dutch themes. (Orange will do)
    • Trestles can be hired from Hire companies (c$14) or purchased inexpensively online
    • A very limited amount of Marquees can be hired from the Rotary Club of Casey – first come, first serve – Contact - $100 erected.
Allergy Guide - please indicate if you are selling any of
Rules and Guidelines/code of conduct
I understand that it is my responsibility to read and understand all the Festival rules i.e. the Code of Conduct, the Emergency Management & the Working With Children Policies relevant to Vendors and that I and my staff will adhere to these rules while conducting business at the Holland Festival - these can all be found on this website at the bottom of the webpages
I have Read and Agree to all the Terms of Service *
I have Public Liability Insurance
Please attach a copy of your Certificate of Currency

Maximum file size: 209.72MB

Please ensure your C of C is current for the 18th of March 2023. If not, please email a copy to when you have it.
I want to apply for Public Liability Insurance.
I have a Victorian Working With Children Check?
Food Vendors only – Do you have a Current Streatrader Statement of Trade
Please attach a copy of your Streatrader Statement of Trade

Maximum file size: 209.72MB

Please ensure your Streatrader Statement of Trade is current for the 18th of March 2023. If not, please email a copy to when you have it. Note: All Food Vendors must have a current Streatrader Statement of Trade for the HF 2023
By "Ticking" I am not a Robot, you declare that all the information contained in this application is true & correct. NOTE: This must be ticked or the form will not send - Thank you